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letters relating to, and accounting for, the fees received for them, and keeps a miscellaneous record book.
One, at a salary of $1,000 per annum, who prepares and records pardons and remissions, and files the petitions for them; makes out and records general and special passports; keeps a daily register of all letters, other than diplomatic and consular, received, and of the disposition made of them; forwards despatches for the diplomatic agents and consuls of the United States to the despatch agents, and answers such letters as have reference to his business.
One, as a copying clerk, at a salary of $800 per annum.
V. MESSENGERS, LABORERS, AGENTS, &c.
One messenger, at a salary of $700 per annum.
*One person, at $800 per annum, employed in packing, in filing, arranging, and preserving printed documents, newspapers, &c.; assisting in the compilation and distribution of the laws and documents of Congress; preparing Mediterranean passports and sea letters; putting up mails for Europe ; and keeping an index of all bills and documents printed by Congress, and filing them.
*One at New York, at $800 per annum;
*One at Boston, at $800 per annum ; : *One at Liverpool, at $500 per annum; who are employed in forwarding despatches, packages, &c., to and from the Departinent.
In the Northeast Executive Building:
Three watchmen, at $416 66 each per annum.
VI. CLERKS TEMPORARILY EMPLOYED.
* Three, in compiling a report in answer to a call of the House of Representatives of the 3d of September, 1841, for a statement of the privileges and restrictions of the commercial intercourse of the United States with all foreign nations, at $3 each per diem.
*One in assisting the disbursing agent, at $3 per diem.
Note: The asterisks (*) in the preceding statement denote those who are paid out of the contingent fund. The compensation of the others is fixed by law.
The statement does not embrace occasional bearers of despatches, or other persons cccasionally sent abroad, although the sums allowed them are in the usual reports to Congress.
Persons other than those appointed by the President and Senate removed, and those appointed in their places, from the 4th of March, 1829, to the 4th of March, 1941,
Thomas L. Thruston removed ; Arthur Shaaff appointed in his place. William Slade removed; W. C. H. Waddell appointed in his place. William Brown removed; Edward Stubbs appointed in his place.
Philip R. Fendall removed ; Thomas P. Jones transferred from the Patent Office, and appointed in his place.
George Watkins removed; William Hunter, jr., appointed in his place.
WATCHMEN AND LABORERS.
I. Goddard removed ; W. B. Benson appointed in his place.
From the 4th of March, 1941.
I. L. Martin, chief clerk, removed ; Daniel Fletcher Webster appointed in his place.
Wm. E. Stubbs, clerk on the census, removed ; H. S. Hunt appointed in his place.
IN THE PATENT OFFICE.
From the 4th March, 1929, to the Sth February, 1840, since when, till the
4th March, 1841, there were no removals.
Thomas P. Jones, superintendent, removed ; J. D. Craig appointed in his place.
William P. Elliott, clerk, removed ; J. T. Ternple appointed in his place.
From the 4th of March, 1941. T. W. Donnovan, examiner, removed ; Charles G. Page appointed in his place. • The usual hours of business in this Department are from nine A. M. to three P. M.; but it not unfrequently happens that, owing to the pressure of business, the clerks are detained till late in the evening, and employed, at night, in copying and in the performance of other official duties, at home.
The undersigned is called upon by the resolution to report “what reform .and retrenchment may be reasonable and practicable in diminishing the number of persons employed.”
The undersigned thinks it wholly impracticable, without positive detriment to the public service, to effect any retrenchment of expense by diminishing the number of persons employed in this Department. The business in all its bureans has, of late years, greatly increased, and is still increasing. This is partly in consequence of the increased number of States and Territories, thus augmenting the duties of a domestic character devolving on the Department; partly in consequence of the enlarged extent of our diplomatic and consular relations; and partly, also, from the fact that correspondence with ministers and consuls has suddenly become more frequent and active by the new modes of conveyance over the seas; and to these causes is to be added the unsettled state of our foreign relations.
So far as the undersigned can learn from experienced persons and the heads of bureaus, the labor in those bureaus has increased, in some cases one-third, and in others been doubled, within the last six years.
Soon after the undersigned entered upon the duties of the Department, he received a communication addressed to him by the three gentlemen principally concerned in the diplomatic bureau, a copy of which, and also a copy of his answer, are hereunto annexed. At the request of the undersigned, one of these gentlemen collected the various recommendations heretofore made to Congress, or its committees, upon the subject of a new regulation of the Department; copies of which are herewith transmitted.
Since the dates of the earlier of those communications, provisions for additional clerks have been occasionally made, but nothing has been done, upon any large or comprehensive plan, for a new arrangement or a new organization.
The undersigned expresses his entire concurrence in the views of his more experienced predecessors, as explained in these papers, and takes leave most respectfully to add that there are duties imposed by law on the head of the Department of an entirely formal and mechanical nature, the performance of which creates constant and serious interruptions to the progress of its more urgent and important business. A great relief, in this respect, might be effected, without incurring any additional expense, by authorizing a subordinate officer to discharge these duties. Respectfully submitted.
DANIEL WEBSTER. DEPARTMENT OF STATE, April 2, 1942.
WASHINGTON, April 26, 1941. Sir: The ordinary and extraordinary business of the diplomatic bureau having increased so much as to be found, by experience, too heavy to be performed in a complete manner by the undersigned, we respectfully ask that an assistant may be assigned to that bureau, whose duty it will be to record and copy letters and papers, prepare letters of ceremony and treaties, and do other miscellaneous business arising therein.
FRANCIS MARKOE, JR.
vantage of sepaya in compliance with it my charge,
P.S.-With a view to the reduction of the duties belonging to that branch of the diplomatic bureau under my charge, I beg leave to suggest to the Secretary, in compliance with his direction, the propriety and advantage of separating from it the following portions of its present business:
The correspondence and charge of the consulates at Morocco, Algiers, Tripoli, Tunis, Alexandria, Smyrna, all consulates and missions established or to be established in Egypt, Syria, Greece, &c., also the East Indies, Muscat, China, &c.
FRANCIS MARKOE, JR. Hon. DANIEL WEBSTER,
Secretary of State.
STATE DEPARTMENT, April 27, 1841. GENTLEMEN: I have perused the foregoing.
It is my purpose, at the next annual session of Congress, to renew the recommendation, often made by my predecessors, for the reorganization of the service in this Department.
In the mean time, at your request, I employ Mr. George Watkins and Mr. Robert M. Walsh, temporarily, and to be paid out of the contingent fund, and shall assign their duties in aid of existing clerks.
DANIEL WEBSTER. Messrs. MARKOE, DERRICK, and HUNTER.
Papers transmitted with report of the Secretary of State of April 2,
1842, in answer to a resolution of the House of Representatives of July 16, 1841.
WASHINGTON, April 23, 1841. SiR : In obedience to your order, I submit the following statement, accompanied by copies of certain communications made to Congress, at different periods, by your predecessors, in reference to the Department of State.
By act of Congress of 1818, the Secretary of State is required to report, annually, to that body, the number of clerks employed by him, the period of employment, and the amount of compensation paid to each.
On the 14th of January, 1826, Mr. Clay addressed a letter to Congress on the subject of the organization of the Department of State. (Letter annexed, No. 1.)
In a letter to Congress, of February 11, 1828, Mr. Clay stated that the sum of $1,995 had been paid to persons not belonging to the Department, for assistance rendered to the Department, (including the Patent Office, in translating, and for transcribing numerous documents during the preceding year, which required despatch ; also, the sum of $2,519 93, to persons not belonging to the Department, for services performed by them in transcribing and copying voluminous records, books, and maps, relative to the Northeastern boundary line of the United States. The following year Mr. Clay informed Congress that the sums of $1,216 Os and $824 55
had been paid for services done by persons not belonging to the Department.
Mr. Van Buren, on the 29th of January, 1930, addressed a letter to Congress on the subject of the reorganization of the Department of State. He refers to the messages of Presidents Madison and Adams, and to several communications on the subject made by his predecessor, Mr. Clay, to Congress, which, he says, will tend to show the increase of business which, from time to time, had devolved upon the Department; and to illustrate the fact that, to a very great proportion of the business it was utterly and physically impossible for the Secretary himself to devote the attention which was due to it, from the growing accumulation and pressure of other concerns of higher public interest, constantly demanding and occupying his almost exclusive attention.
Mr. Van Buren encloses a project of a law authorizing the appointment of an assistant Secretary. (See letter and list of papers referred to, annexed, No. 2.)
Mr. Livingston, on December 18, 1832, asked for an appropriation for the salary of an additional clerk, called for by the increase of the business of the Department.
Mr. McLane, on February 3, 1834, asked that the salary of the chief clerk should be raised to $2,500 or $3,000. (See letter anrexed, No. 3.)
Mr. Forsyth, on the 17th Febrnary, 1835, recommended that certain salaries in the Department should be raised. (See letter annexed, No. 4.)
On the 18th February, 1836, Mr. Forsyth recommended that the salary of the chief clerk should be raised, and that the salaries of the three clerks in the diplomatic bureau, whose duties were arranged solely with a view to equalise their labors, those of one clerk not being considered more important and laborious than those of another, one of them receiving $1,600, another $1,500, and the third $1,400, should be equalised. He also recommended reorganization in regard to the other bureaus. (See letter annexed, No. 5.)
On the 30th April, 1836, he recommended substantially what had already been recommended, assigning, as one among other reasons for raising salaries, the increase in the expenses of living at the seat of Government. This letter was accompanied by a report, showing the respective duties of the clerks, &c. The letter is annexed, (No. 6, but the report, which will be found below, annexed, (No. 7,) brought down to the latest period, is omitted in this place.
In a letter to Congress of 26th January, 1837, Mr. Forsyth says: “It will be seen by the regulations, a copy of which accompanies this letter, that none of the clerks in this Department are employed as mere copyists, but that they all have other and more important duties assigned to them. The clerks of the diplomatic bureau, especially, are charged with duties in a high degree arduous, responsible, and confidential, which require, for their proper discharge, superior education and talents, with the strictest integrity. Both justice and public policy demand that their compensation should be in proportion to these requirements, and I earnestly recommend that they should be placed upon a footing, at least, with the chief clerksof bureaus in the other Departments, and with the principal clerks in the Land Office. From the character of the services performed by the other clerks, it is thought reasonable that the lowest salary should not be less than $1,200.” Mr. Forsyth, in conclusion, recommends that the clerks of