II II-I Battery, guns, ordnance cards re battery. Guns, sights and gun mounts. 11-2 Practice, target, report of, correspondence re. 11-3 Electrical fire control, pipes voice, telephones, fire control reports and correspondence re ordnance cards, re fire control. II-4 11-5 11-6 12 Books, signal battle and signal. 12-I Books, library, professional, etc., library. 12-2 Confidential publications, receipts for, etc. 12-3 Logs, steam, deck and engineering, receipts for, etc. 12-4 Publications other than confidential. 14 Boilers, general correspondence re. 14-1 Boilers, furnaces, cements, etc., paints boiler furnace. 14-2 Boilers, safety valves, settings, etc. 14-3 Boilers, grate bars. 14-4 Boilers, fittings. 14-5 14-6 14-7 15 Charts, correspondence re. 15-1 Hydrographic information, aids to navigation. 15-2 Anchorages, information re harbors, correspondence re. 15-3 Pilots, correspondence re. in the subject discuss the matter fully. After a decision is reached, the letter is written and it represents the combined opinion of all interested parties. It is remarkable how quickly such conference methods clear up most situations and promote the "gettogether" spirit. The results are obvious. ROUTINE REPORTS (Pink Cards) Each report is recorded on a separate card (3 inches by 5 inches) in the same manner as inspections, the cards pink in color. They are given sequence numbers, and are arranged in the same groups with the inspections cards. There is also a synopsis card showing all reports. The following is a model: The third column is in pencil and indicates the highest numbered report card in each group. The following is a complete list of report cards taken from my tickler. If each is copied on a separate card in the same form, they will be ready for filing in the tickler: The delivery or surrender of a deserter is reported to BuNav. direct on S.&A. form 228. File: 8-1. Copy in executive's office. II Battery, guns, ordnance cards re battery. II-I Guns, sights and gun mounts. II-2 Practice, target, report of, correspondence re. 11-3 Electrical fire control, pipes voice, telephones, fire control reports and correspondence re ordnance cards, re fire control. II-4 11-5 11-6 12 Books, signal battle and signal. 12-1 Books, library, professional, etc., library. 12-2 Confidential publications, receipts for, etc. 12-3 Logs, steam, deck and engineering, receipts for, etc. 12-4 Publications other than confidential. 14 Boilers, general correspondence re. 14-1 Boilers, furnaces, cements, etc., paints boiler furnace. 14-2 Boilers, safety valves, settings, etc. 14-3 Boilers, grate bars. 14-4 Boilers, fittings. 14-5 14-6 14-7 15 Charts, correspondence re. 15-1 Hydrographic information, aids to navigation. 15-2 Anchorages, information re harbors, correspondence re. 15-3 Pilots, correspondence re. in the subject discuss the matter fully. After a decision is reached, the letter is written and it represents the combined opinion of all interested parties. It is remarkable how quickly such conference methods clear up most situations and promote the "gettogether" spirit. The results are obvious. ROUTINE REPORTS (Pink Cards) Each report is recorded on a separate card (3 inches by 5 inches) in the same manner as inspections, the cards pink in color. They are given sequence numbers, and are arranged in the same groups with the inspections cards. There is also a synopsis card showing all reports. The following is a model: The third column is in pencil and indicates the highest numbered report card in each group. The following is a complete list of report cards taken from my tickler. If each is copied on a separate card in the same form, they will be ready for filing in the tickler: The delivery or surrender of a deserter is reported to BuNav. direct on S.&A. form 228. File: 8-1. Copy in executive's office. Form: Request. S.&A. 153 and 153a. Report of survey, S.&A. 154-1, 154-2. By: Head of department through C. O. (N. I. 4731-1). Case less than $100 requires three copies. More than $100, C. O. forwards to S. O. P. who appoints three officers (I. 4733-1, 2), four copies required. Cases lost on receipt require five copies. See I. 4731-8, 2, 9, 10; I. 4733-2. Also see Manual of Supply Officers Afloat, 1917, Art. 467 and 246. To: Department bureau concerned. Form: Letter. Separate one for each bureau and for each class. |